ITAÚSA - INVESTIMENTOS ITAÚ S.A.
| CNPJ 61.532.644/0001-15 |
Publicly Listed Company |
NIRE 35300022220 |
POLICY REGARDING THE DISCLOSURE OF MATERIAL
INFORMATION
(Approved by the Meeting of the Board of Directors held on July 31, 2002 and
amended by the Meetings of the Board of Directors held on May 9, 2005, May 8,
2006, March 1º, 2010, December 19, 2011 and May 7, 2012)
1. GENERAL PRINCIPLES
Scope
1.1. The
POLICY
provides for the guidelines and principles to be complied with in the disclosure of
material acts or facts and in the maintenance of confidentiality of such
non-disclosed information, in accordance with CVM Instruction no. 358, dated
January 3, 2002, with the scope of disclosing to the competent bodies and the
market complete and timely information on the material acts and facts relating
to the company, as defined in sub-item 2.1, thus reinforcing the equity and
transparency of such disclosure to all interested parties, without privileging
some to the detriment of others.
Ethics, Disclosure and Trading Committee
1.2. In connection with this POLICY, it
will be the responsibility of the Ethics, Disclosure and Trading Committee, constituted
as provided for in the company’s Trading Policy:
a) to advise the Investor
Relations Officer;
b) to permanently evaluate the guidelines and procedures that shall be followed in the disclosure of an act or material fact and in the maintenance of the confidentiality of this information, the updated nature of the Policy and to propose the appropriate alterations;
c) to decide on any
questions regarding the interpretation of its wording;
d) to take all necessary measures
for the disclosure and circulation thereof, including to members of the
company’s staff;
e) to revise and approve the information disclosed to the market prior to publication, this process with the participation of at least two members of the Ethics, Disclosure and Trading Committee, one of the members necessarily being the Investor Relations Officer;
f) to regulate
the declaration of adherence proceeding;
g) to investigate and
decide upon cases of violation;
h) to take cognizance of official enquiries from regulatory and self-regulatory entities and prepare the respective answers;
i) to propose solutions for any cases
of omission or exceptions.
2. DEFINITION OF MATERIAL ACT OR FACT
Material act or fact
2.1. Any decision of a controlling
shareholder, or resolution of a general shareholders’ meeting or of any
management bodies of the company, or any other act or fact of a
political-administrative, technical, negotiating or economical-financial
nature, taking place or relating to the company’s business, which may
reasonably interfere with:
2.1.1. the price of securities issued by the
company or related thereto;
2.1.2. the decision of investors to buy, sell or
maintain such securities;
2.1.3. the decision of investors to exercise any
shareholders’ rights issued by the company or related thereto;
Examples of material acts or facts
2.2. The following are examples of
material acts or facts, to the extent that they can result in any of the effects
above, among others:
2.2.1. the signature of an agreement or
contract providing for the transfer of the shareholding control of the company,
even if the efficacy of such instrument is conditional;
2.2.2. the change in control of the
company, including through the execution of, amendment to, or termination of, a
shareholders’ agreement;
2.2.3. the execution of, amendment to,
or termination of, a shareholders’ agreement to which the company is a party or
intervenes, or which has been registered in the appropriate company’s book;
2.2.4. the entry or withdrawal of a
shareholder who has entered into an operational, financial, technological or
administrative agreement or arrangement with the company;
2.2.5. the authorization for trading in
securities issued by the company in any market, national or foreign;
2.2.6. a decision to de-list the
company;
2.2.7. a merger or split-off involving
the company or affiliated companies;
2.2.8. a change in the company’s net
worth composition;
2.2.9. the acquisition or divestment of
a material investment;
2.2.10. the reorganization or winding-up of the
company;
2.2.11. the change of the accounting principles
adopted by the company;
2.2.12. a debt renegotiation;
2.2.13. the approval of a stock option plan;
2.2.14. a change in the rights and advantages of
securities issued by the company;
2.2.15. stock split or reverse stock split or the
payment of stock dividends;
2.2.16. the acquisition of company shares to be
held as treasury stock, or the cancellation or sale of shares thus acquired;
2.2.17. the company’s profits or losses, and the
cash distribution of earnings;
2.2.18. the execution or termination of a contract,
or the failure to execute it, when the expectation of execution thereof is of
public knowledge;
2.2.19. the approval of, change in, or cancellation
of, a project, or the delay in implementing it;
2.2.20. the initiation, re-initiation or suspension
of the manufacture or commercialization of a product or service;
2.2.21. the discovery, change or development of
technology or resources owned by the company;
2.2.22. changes in the forecasts previously
disclosed by the company;
2.2.23. application for granting judicial or extrajudicial protection, a filing for bankruptcy or the filing for a legal suit capable of affecting the company’s economic and financial situation.
3. DUTIES AND RESPONSIBILITIES REGARDING THE
DISCLOSURE OF A MATERIAL ACT OR FACT
Duties and responsibilities of the Investor Relations
Officer
3.1. The Investor Relations Officer has the
following duties:
3.1.1. to disclose and communicate to the market
and competent authorities (sub-item 4.3., "a") any material act or fact taking
place or related to the company’s business;
3.1.2. to ensure the broad and immediate
dissemination of the material act or fact;
3.1.3. to disclose a material act or fact
simultaneously in all markets where the securities issued by the company are
traded;
3.1.4. to provide to the competent authorities,
whenever requested by them, any additional explanation in connection with the
material act or fact;
3.1.5. to interview persons having access to
material acts or facts, in the event described in the preceding sub-item or if
there is any atypical fluctuation in the price or quantity of shares traded
issued by the company or related thereto, with the purpose of ascertaining
whether such persons have knowledge of any information that must be disclosed
in the market.
Related
persons
3.2. The following persons shall be deemed
related to the company:
a) (i) their direct or indirect
controlling shareholders, officers, members of the Board of Directors, Fiscal
Council and any bodies with technical or consulting duties created under its
by-laws; (ii) the same persons in a controlling, controlled - these to be under
the effective management of the company -, and affiliated company having
privileged access to any relevant information;
b) the employees of the company, or of its
controlling, controlled - these to be under the effective management of the
company -, and affiliated company(ies), who, because of their rank, function or
position, have privileged access to any relevant information;
c) any other person that, because of
any circumstance, may have knowledge of relevant information, such as
consultants, independent auditors, rating companies’ analysts and assistants.
Duties and responsibilities of related persons
3.3. The persons referred to in letter "a)(i)" in
sub-item 3.2., and only them, shall:
3.3.1. communicate to the Investor
Relations Officer, or, in his or her absence, to the CEO of the Company, any
material act or fact which may come to their knowledge;
3.3.2. communicate to the CVM, once
having heard the Ethics, Disclosure and Trading Committee, any material act or fact of
which they have personal knowledge in case the Investor Relations Officer fails
to comply with his or her duty to disclose.
Duty of confidentiality (sub-item
6.2.)
3.4. The related persons shall keep confidential any
information relating to a material act or fact, until its disclosure in the
market, in accordance with sub-item 6.2.
3.4.1. The related person that
communicates, by mistake, a material act or fact to a non-related person,
before its disclosure in the market, shall immediately inform the Investor
Relations Officer of the erroneous communication, so that he or she may take
any adequate measures.
Performance forecasts Market
expectations
3.5. The company shall not disclose performance forecasts.
3.5.1. The company may disclose, on the
website http://www.itausa.com.br, market expectations for its results, without
in any way validating the same.
3.5.2. The area in charge of economic
control may verify the content of analysts’ reports, so as to avoid the
disclosure of data or information already under public domain or of incorrect
or imprecise data.
4. PROCEEDING FOR PREPARATION AND
DISCLOSURE OF A MATERIAL ACT OR FACT
A) Preparation proceeding
Participating
bodies
4.1. The document of
disclosure of a material act or fact shall be prepared by the Ethics, Disclosure and
Trading Committee, which may request the participation of the Offices involved
in the transaction or deal with which the material act or fact has been
originated.
Standard for disclosure document
4.2. The document for disclosure of a material act or fact
shall be clear and precise and utilize a language accessible to the investor
public.
B) Disclosure proceeding
Addressees of disclosure and responsible bodies
4.3. The department in charge
of corporate matters shall disclose, under the supervision of the Investment
Relations Officer, a material act or fact, with priority and simultaneously:
a) to the CVM, through its site, to
BM&FBOVESPA and, as the case may be, to the SEC (U.S. Securities and
Exchange Commission) and to the NYSE (New York Stock Exchange), through form
6-K, and to the other stock exchanges and the over-the-counter market entities;
b) to the market in general, as
explained in sub-item 4.9.
4.3.1. Subsequently to such disclosure, the person
designated by the Investor Relations Officer may disclose the material act or
fact to the market through e-mail and make the information available on the
Investor Relations website, on which occasion the press department will also be
authorized to disclose it. The press department is the body in charge of making
contact with the media in general and speaking with journalists.
Simultaneous
disclosure
4.4. The material act or fact disclosed by any
communication media or in meetings with class entities, investors, analysts or
with any selected audience, in Brazil or abroad, shall be simultaneously
disclosed to the market(s) in which the securities issued by the company are
admitted for trade (sub-item 3.1.3.).
Moment of
disclosure
4.5. The disclosure of a material act or fact shall take
place, whenever possible, after the closing of trading or before the opening of
the next trading day, in the stock exchanges or over-the-counter market
entities where the securities issued by the company are admitted for trade.
4.5.1. If the securities issued by the
company are simultaneously admitted for trade in the markets of different
countries, where the trade opening and closing hours are not compatible, the
trading hours of the Brazilian market shall prevail for purposes of sub-item
4.5.
Suspension of
trading
4.6. In case it is imperative that the
disclosure of a material act or fact takes place in trading hours, the Investor
Relations Officer may simultaneously request from the national and foreign
stock exchanges and over-the-counter market entities the suspension of trade of
securities issued by the company, or related thereto, for as long as it takes
to properly disclose the material information.
Case for non-disclosure of a material act or fact
4.7. The material acts or facts may
exceptionally not be disclosed if the controlling shareholders or the directors
conclude that the disclosure thereof shall put in risk a legitimate interest of
the company.
Immediate
disclosure
4.7.1. The Investor Relations Officer
shall immediately disclose the material act or fact referred to in sub-item
4.7. if the material information escapes from control, if there is an atypical
fluctuation in the price or quantity of traded securities issued by the company
or related thereto, or if the CVM or the SEC order the disclosure.
4.7.1.1. When applicable, the Investor Relations
Officer shall provide any necessary explanations to the stock exchanges.
Rumors
4.8. The company shall not comment on any
existing rumors in the market about the company, except if they materially
influence the prices of its securities.
Media and form of disclosure
4.9. The legally required disclosure to the
market shall be effected through publication in newspapers of widespread
circulation, regularly utilized by the company, and in the State Official
Gazette.
4.9.1. Additionally, the company may
disclose the material act or fact through the following media:
a) the worldwide web (Internet), on
the website http://www.itausa.com.br;
b) e-mail;
c) teleconference;
d) public meeting with class entities,
investors, analysts, or with the interested public, in Brazil or abroad;
e) announcements to the press (press
releases);
f) radio-diffusion media utilized by
the market.
4.9.2. The disclosure through newspaper
publication (sub-item 4.9.) may be effected in a reduced form, provided that it
informs the addresses in the worldwide web - Internet where the complete
information shall be available to the interested public, with a minimum content
corresponding to that provided to the entities referred to in letter "a" of
sub-item 4.3.
4.9.3. The material act or fact shall
be internally disclosed for general knowledge.
Person authorized to comment on the content of a material
act or fact
4.10. Only the Investor Relations Officer, or the persons
appointed thereby or, in the absence of the latter, the persons appointed by
the company’s CEO, is authorized to comment, explain or provide more detail on,
the content of a material act or fact.
5. DISCLOSURE OF INFORMATION REGARDING QUARTERLY,
SEMI-ANNUAL AND ANNUAL RESULTS
Information regarding results
5.1. The Investor Relations Officer should
determine and advise the market, with advance notice compatible with market
standards, of the dates on which the quarterly, semi-annual and annual results,
duly audited, will be announced.
Preliminary information or advance disclosure
5.2. Notwithstanding the dates established in
sub-item 5.1 for announcing results, the Ethics, Disclosure and Trading Committee may,
according to opportunity and convenience, approve (i) an early disclosure of
results or (ii) preliminary (non-audited) information regarding the quarterly,
half-yearly or annual results of the company, prepared in accordance with the
accounting standards practiced in the market.
6. MECHANISMS FOR CONTROLLING THE CONFIDENTIALITY OF
INFORMATION RELATING TO A MATERIAL ACT OR FACT
Purpose
6.1. The mechanisms for controlling the
confidentiality of information relating to a material act or fact (Material
Information) provides efficacy to the maintenance of confidentiality of such
information until their disclosure to the competent authorities and the market.
Duty of
confidentiality
6.2. The related persons (sub-item 3.2.) shall keep
confidential any Material Information until the disclosure thereof, as well as
to maintain such confidentiality.
6.2.1. The related person that is no
longer bound to the company, or which no longer participates in the transaction
or project to which the Material Information refers to, shall be bound to his
or her duty of confidentiality until such information is disclosed to the
competent authorities (sub-item 4.3., "a") and to the market.
Subjective controlling mechanisms
6.3. The persons related to the company
(sub-item 3.2.) shall comply with the POLICY upon the signature of the
appropriate declaration (attachment 1), when they are hired, appointed,
promoted or transferred, or become aware of any relevant information, upon
which moment they will state their knowledge of the terms of the POLICY and
their commitment to comply therewith.
6.3.1. The Ethics, Disclosure and Trading
Committee shall indicate, for each Office of the company, the positions subject
to the compliance.
6.3.2. The Office responsible for a transaction or
agreement which may give rise to a material fact or act shall indicate
additional employees and third parties which must comply with to the
POLICY.
6.3.3. The compliances must take place
after the internal disclosure of this
POLICY.
6.3.4. The department in charge of
corporate matters shall ensure the compliances of persons occupying positions
subject to appointment in accordance with the by-laws and of the controlling
shareholders.
6.3.4.1. The compliance of all other employees or
third-parties will be the responsibility of the department where the employee
works or who contracts the service.
Objective controlling mechanisms
6.4. Compliances effected in accordance with
sub-item 6.3.4.1. shall be immediately informed to the department in charge of
corporate matters, which shall keep a central and updated list of all persons
who have complied with the POLICY, and which shall be responsible for
making this list available to the competent authorities, whenever requested by
the latter.
6.5. The persons related to the company
(sub-item 3.2.) shall act in a diligent manner in order to preserve the
confidentiality of any Material Information, complying with the regulations
enacted by the company on the subject.
7. VIOLATION OF THE POLICY
Sanctions
7.1. The violation of this POLICY shall
subject the violator to disciplinary sanctions, as provided in the internal
rules of the company and under this item, without prejudice to any applicable
administrative, civil and criminal measures.
7.1.1. The Ethics, Disclosure and Trading
Committee shall ascertain any violations of the POLICY, it being
provided that:
a) the related persons referred to in letter "a"
of sub-item 3.2. shall be subject to the sanctions approved by the Board of
Directors, upon investigation and diligence by the Ethics, Disclosure and Trading
Committee;
b) the related persons referred to in letter
"b" of sub-item 3.2. shall be subject to sanctions of warning, suspension or
dismissal for just cause in accordance with the gravity of the infraction;
c) the violation caused by any of the
related persons referred to in letter "c" of sub-item 3.2. shall be deemed a
contractual default, and the company shall be accordingly entitled to terminate
the respective contract and demand the payment of any penalty set forth
therein, notwithstanding any losses and damages.
7.1.2 The Ethics, Disclosure and Trading
Committee shall inform any violations to the Board of
Directors.
Reporting the
violation
7.2. Any person who complies with the POLICY
and has knowledge of his or her violation must immediately communicate the fact
to the Ethics, Disclosure and Trading Committee.
_______________________________
| ITAÚSA - INVESTIMENTOS ITAÚ S.A. POLICY REGARDING THE
DISCLOSURE OF MATERIAL INFORMATION |
ATTACHMENT 1 |
DECLARATION OF ADHERENCE FOR CONTROLLING SHAREHOLDERS AND MANAGEMENT
.....................................[name, nationality,
marital status, profession, tax registry number, ID, business address and
telephone number ]
............................................., below signed, in his/her
quality of............................ of ITAÚSA - INVESTIMENTOS ITAÚ S.A.,
hereby declares his/her adherence to the ITAÚSA - INVESTIMENTOS ITAÚ S.A.
POLICY REGARDING THE DISCLOSURE OF MATERIAL INFORMATION, of which he/she is at
this moment receiving a copy; states that he/she is familiar with the terms
thereof and undertakes to fully comply with the same. He/she also states that
he/she is fully aware that sanctions arising from the violation of such
Disclosure Policy may be decided upon by the company’s Board of Directors,
subsequent to investigation and referral by the Ethics, Disclosure and Trading
Committee.
…………………………………………………….
____________________________
| ITAÚSA - INVESTIMENTOS ITAÚ S.A. POLICY REGARDING THE
DISCLOSURE OF MATERIAL INFORMATION |
ATTACHMENT 1 |
DECLARATION OF ADHERENCE FOR STAFF MEMBERS
.....................................[name, nationality,
marital status, profession, tax registry number, ID, business address and
telephone] ............................................., below
signed, in his/her quality of ............................ of ITAÚSA -
INVESTIMENTOS ITAÚ S.A., hereby declares his/her adherence to the ITAÚSA -
INVESTIMENTOS ITAÚ S.A. POLICY REGARDING THE DISCLOSURE OF MATERIAL
INFORMATION, of which at this moment he/she is receiving a copy, and states
that he/she is familiar with the terms thereof and undertakes to fully comply
with the same.
…………………………………………………….
____________________________
| ITAÚSA - INVESTIMENTOS ITAÚ S.A. POLICY REGARDING THE
DISCLOSURE OF MATERIAL INFORMATION |
ATTACHMENT 1 |
DECLARATION OF ADHERENCE FOR THIRD PARTIES
.....................................[name, nationality,
marital status, profession, tax registry number, ID, business address and
telephone] ............................................., below
signed, in his/her quality of ............................ of ITAÚSA -
INVESTIMENTOS ITAÚ S.A., declares his/her adherence to the ITAÚSA -
INVESTIMENTOS ITAÚ S.A. POLICY REGARDING THE DISCLOSURE OF MATERIAL
INFORMATION, of which at this moment he/she is receiving a copy, and states
that he/she is familiar with the terms thereof and undertakes to fully comply
with the same. He/she also declares that he/she is aware that that any
violation of such Disclosure Policy shall be deemed a breach of contract,
entitling the company, at no additional cost, to terminate the contract that
gave rise to this declaration of adherence and demand payment of any penalty
established therein, without prejudice of any losses and damages.
…………………………………………………….
____________________________